Privacy Program

The Commission is committed to protecting the privacy and security of personal information made available to us. As a Federal agency, the Commission is required to abide by the privacy protections set forth in the Privacy Act of 1974, as amended, 5 U.S.C. § 552a, and E-Government Act of 2002, and further defined in regulations set by the Office of Management and Budget (OMB) and the National Institute of Standards and Technology (NIST). These requirements and regulations Federal agencies to thoroughly consider and protect individuals’ privacy throughout the Federal information life cycle.

The Privacy Act, provides all U.S. citizens and U.S. residents the right to:

  • request access to records maintained about them in a Commission system of records (subject to certain law enforcement- or national security-related exemptions)
  • request a change to their records that are not accurate, relevant, timely, or complete
  • be protected against unwarranted invasion of their privacy resulting from the collection, maintenance, use, and disclosure of their personal information

The Privacy Act of 1974 gives individuals the right to access personal information the government maintains in certain systems of records.

Requesting Records about Yourself under the Privacy Act

Under the Privacy Act of 1974, as amended, you may request copies of any Commission that:

  • are about you, and
  • are filed and can be retrieved by your name or a personal identifier (such as your Social Security number).

You can also ask the Commission to correct records that are inaccurate, incomplete, untimely, or irrelevant. Commission filers and other interested corresponding parties may officially request that their personal information be amended if the record is still available and has not already been sent for long-term storage at the National Archives. If the information has been deemed past its business use, the user may request that the Commission delete or expunge the information from the public record (i.e., website).

The Privacy Act may not allow release of your personal records in certain situations. The Privacy Act applies only to U.S. citizens and permanent residents. The Privacy Act also restricts your ability to request access to information pertaining to someone else.

How to File a Privacy Act Request

All Privacy Act requests must be made in writing. Individuals who want to know whether the Commission's system of records contains a personal record about them, who seek access to a Commission record about themselves, or who seek to amend a record about themselves may send a written request to the Commission’s Secretary.

There are three basic elements to request records under the Privacy Act:

  1. The request should state that it is being made under the Privacy Act.
  2. The request should include your name, home and email addresses, and signature.
  3. The request should describe the records in as much detail as possible.

If possible, include in your description any information such as the date and place the records were created, file descriptions, subject matter, persons involved, and other details that will help identify the records.

Request should state “Privacy Act Request” and be submitted either via mail to:

Secretary and Chief Administrative Officer
Postal Regulatory Commission
901 New York Avenue, NW
Suite 200
Washington, DC 20268-0001

or by emailing your request to our agency’s dedicated Privacy inbox, at Privacy@prc.gov.

Privacy Act Staff
Office of the Secretary and Administration

Erica Barker
Senior Agency Official for Privacy (SAOP)
Secretary and Chief Administrative Officer

Mary Hanks
Records and Administrative Specialist

Questions and Comments

Send questions or comments on the Commission’s Privacy Policy to Privacy@prc.gov.